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How to maximise your productivity?

By November 2, 2022 No Comments
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Are you feeling overwhelmed by the long list of tasks on your plate as a business owner? Focus your energy to maximise your productivity, rather than endless busy work, is the place to start.

RECIPE FOR SUCCESS INGREDIENT CARD

Ingredient: Keep Within the Law

Question:

How to maximise your productivity?

Answer:

You need to determine what time of the day you are at your best and what time of the day you are not. Then you will know exactly what tasks to perform and when.

Below are five key steps to ensure that you are focusing your time and effort where it most counts:

Step 1:

Write a long list of every single task you perform in your role across a typical week/quarter/year. The list is likely to be very long because, let’s face it, chances are you are a Jack or Jill of all trades.

And while this might be a necessary (and often a dollar-driven) decision when you first start out in business, it’s not a sustainable decision in the long run.

Step 2:

Segment your list into High-Value Tasks and Low-Value Tasks.

High-Value Tasks are tasks that are at your skill level (either in terms of qualifications or experience, or both) and which are either revenue-generating or cost-reducing for your business.

As the owner of the business, your typical High Values Tasks will include tasks such as:

•designing new products or services

•sales

•marketing

•customer/relationship management

•professional development

•documenting/re-designing processes to maximise efficiencies.

Low (or lower) Value Tasks are tasks that are below your skill level and which are cost-generating to your business.  As the owner of the business, typical Low(er) Value Tasks will include:

•administration

•rework

•not documenting key processes (and so re-inventing the wheel)

•allowing interruptions

•procrastinating

•getting stuck on social media

•internal meetings

•trying to do stuff you have absolutely no idea how to do and should get in an expert to do for you, but you don’t want to pay an expert, and so you end up spinning your wheels on it for five hours before finally conceding you have no actual idea, and so you finally engage an expert who deals with the issue in 30 minutes.

Step 3:

Your day, week, month and year should be planned to ensure you spend most of your time on your High-Value Tasks. That is, the jobs which are at your skill level and which bring money into the business or strip costs out of the business.

Step 4:

Equally, each day should be structured so that you focus on your High-Value Tasks when you are at your best. For example, if you are a morning lark you will structure your day to lock in two to three High-Value Tasks between 8 am and 12 pm each day.

Step 5:

Outsource or delegate as many of your Low-Value Tasks as possible (after all, your Low-Value Tasks will be another role’s High-Value Tasks).

However, there will always be a place for Low-Value Tasks in your role because it is impossible (and not really affordable) to delegate or outsource every single Low-Value Task from your list. Your day/week/month/year should be planned to allow you to perform these tasks when you are physically and mentally ‘not’ at your best.

For example, if you are a little firecracker of energy in the morning (aka a morning lark), then it makes sense to schedule your Low-Value Tasks for the afternoon when you feel like curling up for a little snooze.

(Source: Kochies Business Builders – 16 May 2022: Bestselling author and founder of Time Stylers, Kate Christie and Flying Solo).

 

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