A planned approach to purchasing food does not have to be difficult it may simply mean considering a number of factors.
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Protect your food business
Question:
What is meant by a planned approach to purchasing food?
Answer:
Improving the efficiency of purchasing food does not have to be difficult. Factors to consider when purchasing food may simply be improving the planning stage to more clearly define the goods required, time frames, and performance measures.
Use a simple five-prong purchasing food strategy. You want to buy:
The right product
The right quality
At the right price
At the right time
From the right source
Consider these factors when purchasing food:
- Consciously plan what to order considering your target market, the season, your sales forecast and the quality required.
- Avoid relying too much on suppliers to tell you what to buy.
- Properly assess the financial implications of bulk buying.
- Know how much stock on hand you should carry on average.
- Know the lead times of your suppliers.
- Determine the stock level at which you should reorder.
- Use a Purchase Order Form.
- A Purchase Order Form needs to include the terms and conditions of purchase.
- Formally receive goods into the store.
- Check that the goods correspond with your Purchase Order Form.
A planned approach to purchasing food means deciding upon these key issues.
“When I first opened my cafe I bought almost everything from a local supermarket because I did not know the quantities I would use, and for me this was the best way. I would go to the supermarket in the morning before opening the cafe and buy what I thought I required for the day. However, this was time-consuming and expensive, so over time I gradually ordered most of the goods from suppliers and settled for a single order delivered from the supermarket once a week. As the cafe was in a country town it was possible to buy fresh fruit and vegetables from a roadside stall…using a loyalty box!”
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